gamescom: 20.–24.08.2019 for all: 21.–24.08.2019

#gamescom

Exhibitor checklist

We want to make sure that your participation as an gamescom exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Trade Fair

    Submission of game content and trailers at the USK

    02.08.2016 | 15:00 Uhr

    All game content and trailers must be submitted to USK on data carriers, via FTP or cloud transfer not later than Tuesday, 02.08.2016, 3:00 p.m.

    Download calendar entry

    Further information
  • Services

    Deadline for ordering conference and office catering

    07.08.2017 | 17:00 Uhr

    Use form C. 03 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Deadline 1. early bird discount

    22.02.2018 | 17:00 Uhr

    By registering on or before 22.02.2018, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry

    To the application documents
  • Stand space

    Layout planning begins

    01.03.2018 | 09:00 Uhr

    Start of hall allocation.

    Exhibitor sales

    Tim Bredow
    Sales Manager
    Tel. +49 221 821-3246
    e-mail

    Carolin Meister
    Sales Manager
    Tel. +49 221 821-2880
    e-mail

    Mora-Lou Großkopf
    Sales Manager
    Telefon +49 221 821-3311
    e-mail

    Download calendar entry

  • Passes

    Mailing of work and exhibitor passes

    01.03.2018 | 09:00 Uhr

    As an exhibitor you will receive your free exhibitor passes with your trade fair participation invoice. These passes will be valid from the first day of construction to the last day of dismantling. Free work passes will also be included that allow personnel involved in construction and dismantling to have access to the exhibition centre.

    Exhibitor sales

    Tim Bredow
    Sales Manager
    Tel. +49 221 821-3246
    e-mail

    Carolin Meister
    Sales Manager
    Tel. +49 221 821-2880
    e-mail

    Mora-Lou Großkopf
    Sales Manager
    Telefon +49 221 821-3311
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.05.2018 | 09:00 Uhr

    Starting about May 2018 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Stand space

    Mailing of stand confirmations

    01.05.2018 | 09:00 Uhr

    Starting about Monat May 2018 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    18.05.2018 | 17:00 Uhr

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline 15.06.2018 for ordering in the Koelnmesse-Service-Portal

    15.06.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation *

    Form T.03 - Deadline for suspensions (from the hall ceiling) *

    * It is possible to make a reservation at a later point in time for an additional charge. 

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Orders

    Deadline for ordering stand construction services (incl. partition wal

    25.06.2018 | 17:00 Uhr

    Order via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry

  • Advertising materials

    Order marketing services

    29.06.2018 | 09:00 Uhr

    Make the most of your trade fair appearance: increase your reach with a presence in our official fair media. Whether print, online or mobile: there’s no quicker and more efficient way to reach your target group. You can find the marketing services to suit any needs and any budget in our Media Shop.

    Please note the editorial and advertising deadline for the catalog.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547-254
    email

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 13.07.2018 for ordering in the Koelnmesse-Service-Portal

    13.07.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge. 

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Advertising materials

    Order advertising materials 

    15.07.2018 | 10:06 Uhr

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 36547-254
    email

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    28.07.2018 | 09:00 Uhr

    Use form T.24 to place your order through the Koelnmesse-Service-Portal. Please note: This order can be placed at a later point in time. Allocation of space is subject to availability.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Service

    Deadline 09.08.2018 for ordering in the Koelnmesse-Service-Portal

    09.08.2018 | 17:00 Uhr

    Place your order through the Koelnmesse-Service-Portal!

    Form M.02 - Deadline for event organisation (e.g., stand parties)

    Form M.03 - Deadline for ordering press compartments

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form M.05 - Deadline for ordering photographer service

    Form M.06 - Deadline for stand assessment

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Event technologyquipment rental

    Form T.20 - Deadline for parking space reservations for trucks/containers/trailers

    Form T.21 - Deadline for ordering hostesses/stand staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering catering credit Card

    10.08.2018 | 09:00 Uhr

    Use form C.02 to place your order through the Koelnmesse-Service-Portal.

    Tel. for the fair grounds Cologne: +49 221 284 8584

    Monday to Friday from 9:00 a.m. to 5:00 p.m.

    Write an e-mail

    Download calendar entry

    To the Aramark webshop
  • Stand construction

    Start of Construction period for halls 5-10

    11.08.2018 | 09:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    Start of Construction period for halls 1.1, 2.1, 2.2, 3.1, 3.2, 4.1, 4

    16.08.2018 | 09:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand space

    Registration of co-exhibitors, additionally represented companies

    17.08.2018 | 17:00 Uhr

    Deadline for the registration of co-exhibitors. Form 1.20 is available in the download area. Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors. Additionally represented companies are companies that are represented at the trade fair by their products but not by their own personnel.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry

  • Services

    Deadline for ordering conference and office catering

    18.08.2018 | 17:00 Uhr

    Order via webshop of Kirberg catering.

    Kirberg Messecatering GmbH
    Tel. +49 221 284-8552
    Write an e-mail

    Download calendar entry

    To the Kirberg webshop
  • Stand construction

    End of Construction period

    20.08.2018 | 09:00 Uhr

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Orders

    GEMA registration deadline

    20.08.2018 | 17:00 Uhr

    Register musical reproduction/performance with GEMA.

    GEMA Bezirksdirektion Stuttgart
    Key Account Management Messe

    Herdweg 63, 70174 Stuttgart
    Tel. +49 711 2252-794
    Fax +49 711 2252-800
    messe@gema.de
    www.gema.de/messen

    Download calendar entry

    GEMA
  • Services

    Deadline for ordering catering delivery services

    20.08.2018 | 17:00 Uhr

    Order via webshop of aramark catering.

    It is possible to make a reservation at a later point in time for an additional charge.

    Tel. for the fair grounds Cologne: +49 221 284 8584

    Monday to Friday from 9:00 a.m. to 5:00 p.m.

    Write an e-mail

    Download calendar entry

    To the Aramark webshop
  • Trade Fair

    Start of the fair

    21.08.2018 | 07:00 Uhr

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling business area (Hall 1-4)

    25.08.2018 | 00:00 Uhr

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    Start of dismantling business area (Hall 1-4)

    25.08.2018 | 00:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 08:00 p.m. on 23.08.2018. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Services

    Hotel room reservations

    25.08.2018 | 13:14 Uhr

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel-Services
    Tel. +49 221 821-2370
    Write an e-mail

    Download calendar entry

    To the online booking system
  • Stand construction

    Start of dismantling entertainment area (Hall 5.2, 10.1)

    25.08.2018 | 20:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 08:00 p.m. on 25.08.2018. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    Start of dismantling entertainment area (Hall 5.1, 6, 7, 8, 9, 10.2)

    25.08.2018 | 20:00 Uhr

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 08:00 p.m. on 25.08.2018. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    End of the fair

    25.08.2018 | 20:00 Uhr

  • Stand construction

    End of diamantling entertainment area (Hall 5.2, 10.1)

    26.08.2018 | 00:00 Uhr

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    Abbauende business area (Halle 5.1, 6, 7, 8, 9, 10.2)

    27.08.2018 | 00:00 Uhr

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

  • Invoice

    Mailing final invoice for services

    10.09.2018 | 09:00 Uhr

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 24,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry