gamescom: 25.–29.08.2020 for all: 26.–29.08.2020 #gamescom

Exhibitor checklist

We want to make sure that your participation as an gamescom exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can sort all of your important dates according to date, priority and category
  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • You can use the calendar to display important dates starting from a particular point in time

Import all appointments in your calendar application with one click.

  • Stand space

    Early bird discount

    13.02.2020 | 12:00 AM

    By registering on or before 13.02.2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Download calendar entry

    To the application documents
  • Stand space

    Layout planning begins

    02.03.2020 | 9:00 AM

    Start of hall allocation.

    Christoph Oepen
    (Halls 3.2, 4.1, 8, 9)
    Sales Manager
    Tel. +49 221 821-3246
    e-mail

    Christian Herfurth
    (Halls 2.1, 2.2, 10.1, 10.2)
    Sales Manager
    Tel. +49 221 821-2880
    e-mail

    Mora-Lou Großkopf
    (Halls 1, 4.2, 5.1, 5.2, 6, 7)
    Sales Manager
    Tel. +49 221 821-3311
    e-mail

    Johannes Brauckmann
    (Hall 10.2 indie village)
    Indie Manager
    Tel. +49 221 821-2562
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    04.05.2020 | 8:00 AM

    Starting about May 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Stand space

    Mailing of stand confirmations

    04.05.2020 | 8:00 AM

    Starting about May 2020 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Hotline exhibitor support - gamescom: +49 221 821-3998

    Download calendar entry

  • Invoice

    Mailing of participation invoice

    04.05.2020 | 9:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around May 2020. Invoice amounts are payable immediately upon receipt of the invoice.

    Download calendar entry

  • Services

    Deadline for ordering fire protection

    22.05.2020 | 12:00 AM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering in the Koelnmesse-Service-Portal

    19.06.2020 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering exhaust vent/compressed air installation*

    Form T.03 - Deadline for suspensions (from the hall ceiling)* -> 22.07.2019 5.00 p.m. Deadline for guaranteed executions (completed order must be available)

    * It is possible to make a reservation at a later point in time for an additional charge. 

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Orders

    Deadline for ordering stand construction services (incl. partition wal

    22.06.2020 | 5:00 PM

    Order via booth-configurator. It is possible to make a reservation at a later point in time for an additional charge.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry

  • Services

    Deadline for ordering in the Koelnmesse-Service-Portal

    17.07.2020 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space

    Form T.01 - Deadline for ordering electrical installations*

    Form T.02 - Deadline for ordering water connections*

    Form T.04 - Deadline for ordering stand security*

    Form T.05 - Deadline for ordering stand cleaning

    Form T.06 - Deadline for ordering waste disposal

    Form T.13 - Deadline for tableware rental

    Form T.17 - Deadline for ordering internet and telecommunications*

    Form T.18 - Deadline for ordering forwarding services

    Form T.19 - Deadline for ordering (long-term) parking permits

    * It is possible to make a reservation at a later point in time for an additional charge. 

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse Service Portal
  • Advertising materials

    Order advertising materials 

    20.07.2020 | 9:00 AM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline for ordering catering credit Card

    07.08.2020 | 9:00 AM

    Use form C.02 to place your order through the Koelnmesse-Service-Portal.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    08.08.2020 | 9:00 AM

    Use form T.24 to place your order through the Koelnmesse-Service-Portal. Please note: This order can be placed at a later point in time. Allocation of space is subject to availability.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Service

    Deadline for ordering in the Koelnmesse-Service-Portal

    12.08.2020 | 12:00 AM

    Place your order through the Koelnmesse-Service-Portal!

    Form M.02 - Deadline for event organisation (e.g., stand parties)

    Form M.03 - Deadline for ordering press compartments

    Form M.04 - Deadline for ordering room rental (office and conference rooms)

    Form M.05 - Deadline for ordering photographer service

    Form M.06 - Deadline for stand assessment

    Form T.07-T.12 - Deadline for ordering furniture rental

    Form T.14 - Deadline for plant rental and sale

    Form T.15 - Deadline for ordering Audio/Video/PC equipment rental

    Form T.16 - Deadline for Event technologyquipment rental

    Form T.20 - Deadline for parking space reservations for trucks/containers/trailers

    Form T.21 - Deadline for ordering hostesses/stand staff

    Form T.24 - Deadline for material impregnation

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand construction

    Start of Construction period for halls 5-10

    15.08.2020 | 6:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Services

    Deadline for ordering conference and office catering

    15.08.2020 | 5:00 PM

    Order via webshop of Aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Stand construction

    Start of Construction period for halls 1-4

    20.08.2020 | 6:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Services

    Hotel room reservations

    23.08.2020 | 12:00 AM

    We recommand that you book your hotel rooms early via our online booking system.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the online booking system
  • Services

    Deadline for ordering catering delivery services

    24.08.2020 | 5:00 PM

    Order via webshop of aramark catering.

    It is possible to make a reservation at a later point in time for an additional charge.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Trade Fair

    Start of the fair

    25.08.2020 | 7:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Trade Fair

    Private visitors are welcome!

    26.08.2020 | 10:00 AM

  • Stand construction

    Start of dismantling business area (Hall 1-4)

    27.08.2020 | 8:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 8:00 p.m. on 27.08.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Stand construction

    End of dismantling business area (Halls 1-4)

    29.08.2020 | 12:00 AM

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

  • Stand construction

    Start of dismantling entertainment area

    29.08.2020 | 8:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 8:00 p.m. on 29.08.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Trade Fair

    End of the fair

    29.08.2020 | 9:00 PM

    This opening times are valid for exhibitors.

    Visitors can access till 8:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling entertainment area (Halls 5.1, 6-9, 10.1)

    30.08.2020 | 12:00 AM

    Site Security/Logistics

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    e-mail

    Roman Gersch
    Tel. +49 221 821-3588
    e-mail

    Download calendar entry

    Information for stand constructors
  • Invoice

    Mailing final invoice for services

    14.09.2020 | 9:00 AM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc.

    The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to EUR 35.50 per sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.

    Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Hotline exhibitor support - gamescom

    Tel. +49 221 821-3246
    Tel. +49 221 821-3311
    Tel. +49 221 821-2880

    Download calendar entry